Managing locks and keys for a property can be a headache. You lose a key, a door remains locked, or worse, you can’t find the right key when needed. This isn’t just inconvenient—it can disrupt daily operations, lead to costly delays, and even compromise security.
Imagine the frustration of sifting through a pile of keys, unable to find the one that unlocks your needed door. Or the stress when a key goes missing, and you’re left scrambling to replace it. These common issues waste time, money, and peace of mind.
But there’s a solution. Implementing a streamlined key control system where each lock, key, and access point is accounted for can reduce errors and prevent lost or stolen keys. We offer a straightforward answer to all your locks and keys problems. With a quality system in place, you can request keys, track delivery, and manage security without stress.
Why Rekeying is Essential
It comes down to the safety of the new renters in the unit. They deserve to feel comfortable and at peace in their new home. Even if they do not ask whether the locks are new, landlords should make sure that they’ve been replaced. If there were a break-in at the property and items were stolen or someone was hurt, there could be a liability issue if the old locks were kept on the unit.
There is also the eviction case when a tenant leaves the property before the lease ends. Keep in mind that you can’t lock a tenant out of a home by changing the keys while they are out. However, when a tenant breaks the lease, it may be possible to replace the locks so they do not return to damage the property. Landlords should try to figure out only some of the legalities of the locks and keys on their own. Instead, they should make it a point to work with Faranesh Real Estate and Property Management. We can handle everything that happens with your locks and keys.
In some leases, there may be a clause that says the renters can only duplicate keys if they talk with property management or the landlord first. This is to help keep track of the number of keys “out there” for the property. It is important to stress that tenants must take care of the keys and not give them out to others or leave them hidden around the property.
In the event of a lockout, the property management company should be responsive to get the tenant back into the property. If the tenant still can’t find the key, the locks may need to be replaced. If so, the tenant would be responsible for the cost.
What Should You Do When Keys Are Lost?
When keys are lost, it creates an immediate problem for tenants, landlords, and property management companies. The first step is for the tenant to notify the landlord or property management company immediately. This prompt communication is necessary to maintain the security of the property and ensure that any issues are addressed swiftly.
Once notified, the landlord or property management team will assess the situation. They might ask the tenant to complete a form that includes details such as:
- when the keys were lost;
- which keys were lost;
- the tenant’s contact information
This form helps document the situation and ensures all necessary steps are taken.
Furthermore, key control is critical in maintaining security. If the lost key can be used to unlock a door or storage area, the landlord may choose to change the locks. In commercial properties, where multiple individuals might have access to the same key, this step is even more important to prevent unauthorized access.
The cost of replacing keys or changing locks is usually passed on to the tenant, but this can vary depending on the lease agreement. Some landlords might charge a fee for replacement keys, while others might require the tenant to cover the cost of changing locks. In cases where the key to padlocks or a high-security door is lost, the costs could be higher, especially if the lock needs to be replaced.
If a tenant cannot enter their property due to a lost key, the property management company may assist by providing a replacement key or arranging for a locksmith to unlock the door. However, the tenant should be aware that this service could be charged, mainly if it occurs outside of regular business hours.
In some cases, if a key is lost and the locks are changed, the tenant must return any old keys to the landlord. If the tenant finds the lost key after changing the locks, they should notify the landlord and return the key.
Ultimately, good critical control practices are important for both landlords and tenants. By promptly reporting lost keys and following the property management company’s procedures, tenants can help maintain security and avoid further problems.
What Happens with the Mailbox Keys?
When a new renter comes to the property, they must change the mailbox keys. This is for security reasons since former tenants will have keys to the mailbox. Even though the past tenants might have been wonderful people who would never dream of stealing someone’s mail, this is not always the case.
Additionally, they could have lost their mailbox key, and someone else may have found it. There is also the chance that someone else near the property has a copy of the key. For example, this might happen if they were friends with the tenant and checked their mail for them while they were on vacation.
The best course of action is to suggest to the new occupants that they change out their mailbox keys. Keep in mind that they have to do this at their expense. They can contact the Post Office to get the new keys and lock for their mailbox.
When the Property is Vacant
We always use electronic lockboxes on properties while they are vacant. These allow us to monitor the property and send email and text notifications to the owner. By monitoring the property, we will know if there are any problems at the home before a new tenant occupies the space. One of the best features of this system is that it can provide us with real-time notifications. This means we can act fast if there is an issue, which should give you more peace of mind.
Quality Locks and Keys Matter
Quality is important when replacing the locks. The locks must be durable, strong, and correct for the doors where they will be used. Additionally, the locks should be checked to ensure they are operating properly. If they stick or don’t work right, they will not be doing their job. The cost of replacing the locks and keys is low and can be done quickly. Landlords should always make replacements when needed. At Faranesh Real Estate and Property Management, we always properly handle your property’s locks and keys.
Secure Your Property with Expert Lock and Key Management
Managing locks and keys effectively is essential for maintaining the security and value of your property. A reliable system is critical for ensuring key control and handling lost or stolen keys. At Faranesh Real Estate and Property Management, we understand the importance of these details. If you need replacement keys, key control assistance, or questions about your property’s security, our team is here to help.
Don’t leave the safety of your property to chance. Contact Faranesh Real Estate and Property Management today to learn how we can assist with all your locks and keys needs, ensuring your property remains secure and well-maintained.
